balancico is an app for managing shared expenses in groups. It helps you record costs in lists, split them fairly, and settle open balances between members.

The app is especially useful whenever several people share expenses and want to keep a clear overview.

• Trips and road trips
• Shared flats and household budgets
• Club or group expenses
• Events, parties, and leisure groups
• Shared project costs

The main navigation basically follows a simple three-part structure:

1. Home – overview of your groups
2. Group – members, categories, balances, and lists within one group
3. List – specific expenses and payments inside a list

A group is the higher-level area for members, categories, and multiple lists. A list is a single collection for specific expenses and payments.

Practical example: the trip is the group, while individual lists inside it might be travel, accommodation, or restaurants.

balancico is designed to sync between devices and can cache changes locally. Depending on the connection status, there may still be short delays before everything is visible everywhere.

A new group can be created in just a few steps:

1. Open the home screen
2. Tap “New group” or the plus button
3. Enter a name
4. Choose a currency
5. Optionally reuse members or categories from an existing group
6. Save – the new group opens immediately

Yes. When creating a new group, you can optionally select an existing group and reuse its members and categories.

From the home screen, use the join button to enter an invite code or invitation link. If the code is valid and your plan allows it, you will be added to the group.

Yes. The app supports invitation links, app links, deep links, and QR codes. If you open a valid link, joining can be triggered directly.

Open the group you want and tap the share or QR button. There you will find the invite code, invitation link, app link, and QR code in one place.

All four options lead to the same outcome, but they are useful in different situations.

• Invite code: short code for manual entry
• Link: directly shareable web link
• App link: alternative option if the browser or messenger acts up
• QR code: quick access by scanning with the camera

From the group card menu or the group banner, you can change the name, group image, background image, and group currency.

You can access these actions from the menu of the relevant group card. You can also find archived groups in the side menu under “Archived groups”.

If you leave the group and you are also the last remaining member, the app offers deletion instead.

Yes. From a group card menu, you can merge one group into another.

The app first checks whether both groups use the same currency. If not, you must choose a target currency from those two group currencies before the merge. The entries from the group with the different currency can be converted right away, including a reviewable or manually adjustable exchange rate.

Open the relevant group, go to the “Members” section, and tap “Add”. In the detail view, you can later adjust the name as well as the profile and background image.

There you can find the profile, the name, an overview of that person’s lists, amounts already paid, and the current balances per list.

balancico now also shows that person’s related expenses and recorded settlement payments for each list, so it is easier to understand how the balance is built up.

In a member’s action menu, you can either choose “Remove” or send a group invitation directly. If open balances are still relevant, balancico will show helpful warnings first.

Open a group, tap “Add” in the lists section or use the plus button, enter a name, and save the list.

Inside a group, you can use the sort button to reorder lists via drag and drop. From a list’s menu, you can also archive, restore, or delete it.

“Clear list” removes the entries but keeps the list structure intact. “Close list” marks the list as finished in terms of content; in that state, you normally cannot add new entries anymore.

Yes. In the list view, closed lists have an action for reopening. You can also change the name, list image, and background image via the image or edit action.

Open a list, tap the plus button, choose “Expense”, and enter the description, amount, date, category, payer, and participating people. Then simply save it.

Open a list, tap the plus button, choose “Payment”, enter the amount, and specify who paid and who received the payment.

An expense is an actual cost that is split between several people. A payment is a direct settlement between two people to reduce open balances.

Yes. In a list, you can open the menu for each entry and choose “Edit”. Deleting also works via the menu or with a swipe gesture – with a confirmation prompt before anything disappears.

The app temporarily marks new or unread entries so changes in lists are easier to notice. You can influence how long this marker stays visible in the settings.

When an expense is shared among several people, balancico also shows the calculated share per person. That makes it immediately clear how the total amount is split.

Yes. While entering an expense, there is a direct option to create a new category. However, this feature depends on Premium.

In group and list views, balancico shows balances and settlement suggestions. This makes it clear who should currently receive money and who still needs to pay.

A settlement is a suggested payment between members so that open amounts can be cleared as simply as possible and with as few payments as possible.

Open the list, tap the settlement button, review the suggested payments, and record them. Optionally, you can send reminders or close the list right afterwards.

In the group detail view, you can open the group-wide settlement. Open lists are taken into account there, so you can record settlements in one place.

Yes. In the settlement area, you can choose a different currency for display purposes. The actual booking still happens based on the group currency.

Yes. In the settlement area, there is an option to send reminders. This lets you nudge open payments directly from the app.

Categories help you structure expenses more clearly – for example food, transport, accommodation, leisure, or household. In the group detail view, you can open “Manage categories” to create new categories, rename them, or delete them with a replacement category.

Advanced category management depends on Premium. If your current plan does not include this feature, the app shows a Premium hint instead.

Yes, as long as your plan includes the export feature. You can export individual lists or multiple lists from a group.

• CSV
• PDF

Export is a Premium feature. Without Premium, balancico shows a corresponding hint instead.

In the Basic plan, group usage is mainly limited to one manageable group, plus a maximum of two active lists per group. Premium removes these limits and adds convenience features such as export, Premium Insights, advanced categories, and reopening the last screen.

No. According to the current setup, Premium is unlocked with a one-time purchase. You can find the Premium flow and the option to restore existing purchases in the “Plan” section inside settings.

Open the settings. There you can set the language, regional format, and default currency for new groups separately. The regional format influences how numbers, dates, and currencies are displayed, for example.

The project currently includes German, English, Spanish, French, Italian, and Portuguese.

Open the settings and switch to the design editor. There you can adjust colors, style, and background image, and save your own designs for later use.

In the settings, you can separately decide whether you want notifications for new, changed, or deleted entries, as well as for settlement events.

If this feature is active, the app tries to return to the group or list you last visited the next time you open it. This feature depends on Premium.

Yes. Groups, lists, members, and the app design all support images in different places. Depending on the platform, cropping may appear in a slightly different flow – usually more native on mobile and more screen-based on desktop.

Possible reasons include an invalid invite code, an expired link, missing authentication, or a limit in your current plan. In the Basic plan, joining can also be blocked if the target group has more than two active lists.

A limit in your current plan may have been reached. In the Basic plan, each group can have a maximum of two active lists.

The list may be closed. Closed lists need to be reopened before new entries can be added again.

A quick plausibility check often helps.

• Was a payment entered instead of an expense, or the other way around?
• Was the correct payer selected?
• Are all participating people marked correctly?
• Were settlement payments recorded afterwards?
• Was the group currency changed?

If you already have the same list open, the app suppresses certain in-app notifications because you can already see the changes directly. Your own actions in a list you are currently editing are also temporarily excluded to avoid unnecessary duplicate notices.

Depending on the connection, synchronization status, or device state, there may be short delays before data becomes visible everywhere. The online/offline indicator helps you understand whether a sync connection is currently available.

For direct support, you can use the support area on the website or contact us by email. The more specific you are about the device, version, affected area, and observed behavior, the faster we can help.